🔒 Your Privacy Matters: At FinanceGuard, we take your privacy seriously. We use bank-grade encryption to protect your financial data, and we never sell or share your information with third parties for marketing purposes.
This Privacy Policy explains how VeriTrack Systems ("we," "us," or "our") collects, uses, stores, and protects your information when you use FinanceGuard. By using our service, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
1.1 Personal Information
When you create an account, we collect:
- Email Address: Used for authentication, OTP delivery, and sending automated reports
- Name: Optional, for personalization of reports and communications
- Preferred Currency: To display financial data in your chosen currency
1.2 Financial Data
You voluntarily provide financial information including:
- Transaction Details: Income and expense amounts, dates, descriptions, and categories
- Financial Reports: Generated summaries of your financial activity
- AI Insights: Personalized financial recommendations based on your data
Important: All financial data is encrypted using SHA-256 combined with XOR cipher before storage. We cannot access your unencrypted financial information.
1.3 Technical Information
We automatically collect certain technical data:
- Session Information: Authentication tokens for secure access
- Login Activity: Timestamps of account access for security monitoring
- Browser/Device Information: Basic device type and browser for compatibility
- IP Address: For security and fraud prevention
1.4 Usage Data
We collect anonymized usage statistics:
- Feature usage patterns (which features are most used)
- Error logs and crash reports
- Performance metrics to improve service quality
2. How We Use Your Information
2.1 Service Provision
We use your information to:
- Create and manage your account
- Authenticate your identity via OTP
- Store and manage your financial transactions
- Generate automated reports (daily, weekly, monthly, yearly)
- Provide AI-powered financial insights and recommendations
- Enable multi-currency conversion and display
2.2 Communication
We use your email address to:
- Send OTP codes for authentication
- Deliver automated financial reports
- Send important service announcements
- Notify you of account security issues
Note: We do not send promotional or marketing emails. All communications are service-related.
2.3 Service Improvement
Anonymized data helps us:
- Improve user experience and interface design
- Identify and fix technical issues
- Enhance AI insight quality
- Develop new features based on usage patterns
2.4 Security and Compliance
We process your data to:
- Detect and prevent fraud and unauthorized access
- Monitor system security and integrity
- Comply with legal obligations and regulations
- Protect the rights and safety of users
3. Data Security
3.1 Encryption
We implement multiple layers of security:
- Data at Rest: All financial data is encrypted using SHA-256 + XOR cipher before storage
- Data in Transit: HTTPS/TLS encryption for all data transmission
- Email OTP: One-time passwords with short expiration times
- Session Security: Encrypted session tokens with automatic expiration
3.2 Access Control
We restrict data access through:
- OTP-based authentication (no passwords to be compromised)
- Secure session management
- Minimal data access by administrators (encrypted data only)
- Regular security audits and updates
3.3 Data Isolation
Your data is protected by:
- User-level data isolation (you can only access your own data)
- Secure database architecture
- Regular backups with encryption
4. Data Sharing and Disclosure
4.1 Third-Party Services
We use limited third-party services:
- Email Service: For sending OTPs and reports (emails are sent directly, no data shared with email provider beyond standard SMTP)
- Exchange Rate API: Anonymous queries for currency conversion (no user data shared)
- AI Service: For generating insights (anonymized data only, no personally identifiable information)
We do not sell, rent, or share your personal or financial data with third parties for marketing purposes.
4.2 Legal Requirements
We may disclose your information if required by law:
- In response to valid legal requests (subpoenas, court orders)
- To comply with regulatory requirements
- To protect our legal rights and safety
- To prevent fraud or criminal activity
We will notify you of such requests unless legally prohibited.
4.3 No Data Sales
We never sell your data. Your financial information is yours alone and will never be sold to advertisers, data brokers, or any third parties.
5. Data Retention
5.1 Active Accounts
While your account is active, we retain:
- All transaction history
- Generated reports (daily, weekly, monthly, yearly)
- AI insights
- Account information
5.2 Account Deletion
When you delete your account:
- All personal and financial data is immediately deleted
- Transaction records are permanently removed
- Reports and insights are deleted
- This action is irreversible
5.3 Backup Retention
Deleted data may persist in encrypted backups for up to 30 days for disaster recovery purposes, after which it is permanently removed from all systems.
6. Your Rights and Choices
6.1 Access and Control
You have the right to:
- Access Your Data: View all your transactions, reports, and account information through the dashboard
- Update Information: Modify your name, currency preferences, and transaction details
- Export Data: Access all reports via email and dashboard
- Delete Account: Permanently remove all your data at any time
6.2 Email Communications
You control your email preferences:
- OTP emails are required for authentication (cannot be disabled)
- Automated reports can be disabled in account settings
- You can unsubscribe from non-essential emails
6.3 Data Portability
You can access your financial reports at any time through:
- Email reports sent to your inbox
- Dashboard Reports section
- Historical transaction view
7. Cookies and Tracking
7.1 Cookies
FinanceGuard uses minimal cookies for:
- Session Management: To keep you logged in during your session
- Security: To prevent unauthorized access
- Theme Preferences: To remember your dark/light mode preference
We do not use advertising or tracking cookies.
7.2 Analytics
We collect anonymized usage statistics without personally identifiable information to improve our service. This data cannot be traced back to individual users.
8. Children's Privacy
FinanceGuard is not intended for children under 18 years of age. We do not knowingly collect personal information from children. If you are under 18, please obtain parental or guardian consent before using our service. If we discover that a child under 18 has provided us with personal information, we will delete it immediately.
9. International Data Transfers
Your data may be processed and stored in various locations to provide optimal service performance. All international data transfers are protected by:
- End-to-end encryption
- Secure transmission protocols
- Compliance with international data protection standards
10. Data Breach Notification
In the unlikely event of a data breach that affects your personal information:
- We will notify you via email within 72 hours of discovery
- We will provide details about the breach and affected data
- We will outline steps taken to mitigate the impact
- We will provide recommendations for protecting your information
11. Changes to Privacy Policy
We may update this Privacy Policy from time to time. When changes are made:
- The "Last Updated" date will be revised
- Significant changes will be communicated via email
- We will provide a summary of major changes
- Continued use after changes indicates acceptance
We encourage you to review this policy periodically.
12. Your Consent
By using FinanceGuard, you consent to:
- The collection and use of information as described in this policy
- The processing of your financial data for service provision
- The use of encrypted storage for your protection
- Email communications related to service operation
13. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights:
- Right to Know: Request details about personal information we collect
- Right to Delete: Request deletion of your personal information
- Right to Opt-Out: We don't sell data, so no opt-out needed
- Non-Discrimination: We will not discriminate against you for exercising these rights
14. European Privacy Rights (GDPR)
If you are in the European Economic Area, you have rights including:
- Right of Access: Obtain confirmation of data processing
- Right to Rectification: Correct inaccurate personal data
- Right to Erasure: Request deletion of your data
- Right to Restriction: Limit how we process your data
- Right to Data Portability: Receive your data in a structured format
- Right to Object: Object to data processing
15. Contact Information
For privacy-related questions, concerns, or requests:
16. Commitment to Privacy
At FinanceGuard, your privacy is not just a policy—it's a promise. We are committed to:
- Protecting your financial data with the highest security standards
- Never selling or sharing your information for profit
- Being transparent about our data practices
- Giving you full control over your information
- Continuously improving our security measures
Questions? We're here to help. If you have any questions about this Privacy Policy or how we handle your data, please don't hesitate to reach out through the dashboard support system.
Thank you for trusting FinanceGuard with your financial data!